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1550 Larmier Street, Suite 774
Denver, CO 80202
USA

The Rocky Mountain Pipeliners Club was formed in April 2015 as a 501(c)(6) nonprofit organization for the education and scholarship of those associated with pipeline engineering, construction, and operation. 

Bylaws

ROCKY MOUNTAIN PIPELINERS CLUB

Bylaws

 

 

ARTICLE I

Name and Object

 

Section 1. 

The name of this organization shall be the ROCKY MOUNTAIN PIPELINERS CLUB, referred to herein as the “Club”.

 

Section 2.

The Purpose of the Club shall be as a business league promoting the advancement of pipeline engineering, construction, maintenance, and operating practices for the mutual benefit of the members and the industry. 

 

Section 3.

The Means employed for the attainment of this purpose shall be meeting for the presentation of appropriate material and discussion of the same, as well as discussion of books, publications, and other items of general interest. In addition, the purpose will be accomplished through the scholarship of vocational and undergraduate students pursuing certifications or degrees in technical trades, science, technology, or engineering at accredited institutions throughout the Rocky Mountain Region. The Club shall be non-political in character and any minor civic activities will be secondary to the Club’s primary purpose as in Section 2 of this Article I.

 

ARTICLE II

Membership

 

Section 1.

The Membership of this Club shall be classified as follows:

 

A.    A Student Member shall be actively pursuing a certification or degree in a technical trade, science, technology, or engineering related to the oil & gas industry, in which case such member may be eligible to pay reduced annual dues at the discretion of the Board. 

 

B.     An Industry Member shall own pipelines or be actively engaged in design, engineering, construction, operation, or maintenance in the pipeline or related oil and gas industries. 

 

C.     A Supplier Member shall be actively engaged in the sale of equipment, material, or services in the pipeline or related oil and gas industries. 

 

D.    An Honorary Member shall be one who, at the discretion of the Board, may be eligible to pay reduced annual dues.

 

E.     A Retired Member shall be one who was previously an active member who has since retired, including a past President of the Rocky Mountain Pipeliners Club, in which case such member may be eligible to pay reduced annual dues at the discretion of the Board.

 

Section 2.

The Qualifications for Membership shall be determined by the applicant’s capability, acquired by professional education or practical experience, to engage in engineering, consultation, investigation, evaluation, planning, design, or the responsible supervision of construction, maintenance, or operation in the pipeline or related oil and gas industries.  The Board of Directors shall elect Honorary Members. 

 

 

ARTICLE III

Fees and Dues

 

Section 1.

Application for membership of the Club shall be submitted online. Upon receipt of applicable dues for the current fiscal year, an Applicant’s Membership is deemed active. Upon review by the Board, a member’s active status may be revoked if the applicant is deemed unqualified or if the applicant’s conduct would adversely impact the Club through association. Membership in the Club is “at will”, and the Board, at its discretion, with our without cause, may terminate membership status at any time. Upon termination, all applicable dues in receipt of the Club will be forfeited.

 

Section 2. 

Dues shall be payable in advance on the first day of each fiscal year, which shall begin July 1, or at such times as the Board may direct. Payment shall be made online via credit card. Transactions will be processed by a third party service provider selected by the Board. Payment may also be made via check payable to the “Rocky Mountain Pipeliners Club” and mailed, via certified mail, to the Club’s presently designated offices.

 

Section 3. 

Dues shall be assessed by the Board of Directors for each fiscal year.  Fees for lunches, dinners, social events, and training courses shall be paid by each member at the time of meeting, or by prior means as otherwise established by the Board of Directors. 

 

Section 4.

Any member whose dues remain unpaid for one (1) month after the date they become due loses all rights and privileges enjoyed as a Member and must submit a new Application for Membership in order for their membership to be reinstated. 

 

Section 5.

Any Member in good standing who resigns from this Club by notifying the Secretary shall be eligible for reinstatement, and shall be reinstated upon the receipt of dues for the current fiscal year only. 

 

ARTICLE IV

Officers and Duties

 

Section 1.

The President shall be the Chief Executive Officer of the Club and shall have general supervision of the affairs of the Club.  The President shall preside over all meetings of the Members and of the Board.

 

Section 2.  

The Vice President shall, in the absence of the President, assume the duties of the President.  The Vice President shall be responsible for managing programs (including obtaining speakers) and shall be ex-officio a member of all standing Committees. 

 

Section 3.

The Secretary shall attend all meetings of the Members and of the Board and shall preserve the minutes of the proceedings of all meetings, maintain and distribute the newsletter announcing meetings and Club business, account for Members attending meetings, and coordinate with the meeting venue regarding planned meeting participants and menu items.  The Secretary shall also be responsible for maintaining the Club’s website, including updating the Website with all appropriate information relating to meetings, events, and other information relevant to the activities of the Club.

 

Section 4.

The Treasurer shall have custody of all Club funds and shall keep accurate accounts of all receipts and disbursements.  The Treasurer shall disburse funds of the Club as may be ordered by the Board, taking proper vouchers for such disbursements, and shall render to the President and Directors at regular meetings of the Board and whenever otherwise requested by them an account of the financial condition of the Club, including all the Treasurer’s transactions as Treasurer.  Upon completion of the annual term of office, the Treasurer shall submit an audit of the books and funds of the Club in a manner determined by the Board of Directors. 

 

Section 5.

Officers shall be elected for a term of one (1) year.  Any mid-term vacancies may be filled by the President.

 

ARTICLE V

Board of Directors

 

Section 1.

The governing board of the Club shall be a Board of Directors, referred to herein as “the Board.”

 

Section 2.

The Board shall consist of: the President, Vice President, Secretary, and Treasurer of the Club, and five (5) Directors, not more than two (2) of which may be Supplier Members.  The Board shall function as the Nominating Committee, and shall have the power to bring any measure before any meeting of the Membership for a vote.  The Board shall also review all proposals to amend these Bylaws and shall have the power to reject the proposals or to bring them before the Membership for acceptance. 

 

Section 3. 

The Annual Meeting of the Board shall be held prior to the first quarterly meeting of any fiscal year.  The Semi-Annual Meeting of the Board shall be held approximately six (6) months after the Annual Meeting.  The End-of-Year Meeting of the Board shall be held approximately eleven (11) months after the Annual Meeting. 

 

Section 4.

A special meeting of the Board may be called by any member of the Board by notification of each member of the Board of the time and place of such meeting, such notification to be provided at least three (3) days in advance of such special meeting.

 

Section 5.

Decisions made by the Board shall require a quorum of the members of the Board, consisting of a majority of the members of the Board. 

 

ARTICLE VI

Nomination and Election of Officers and Directors

 

Section 1. 

At the End-of-Year Meeting of the Board, the Directors and Officers shall nominate one or more candidates for each of the Officer Positions and those Director positions whose term is ending that year, provided that any candidate so nominated shall be an active Member of the Club and shall signify a willingness to accept the nomination.  Nominations can also be made by any active member, in writing, addressed to any Director or Officer prior to the Semi-Annual Meeting. 

 

Section 2.

Directors and Officers shall evaluate all nominees for Officers and Directors and elect by a majority vote of the Directors and Officers present at the End-of-Year Meeting. 

 

Section 3.

A nominee for any office will be deemed elected if the nominee receives a majority of the votes cast for such office at the End-of-Year Meeting. 

 

ARTICLE VII

Conduct of Meetings

 

Section 1.

Regular Meetings of the general membership will be held, typically on a quarterly basis, subject to change or adjustment by the Board.

 

Section 2.

The Program for these Regular Meetings shall be under the direction of the President.

 

Section 3.

Notice of Regular Meetings shall be provided to all active Members by the Secretary at least six (6) days prior to each Regular Meeting, typically transmitted via email and posted to the Club’s Website.

 

Section 4.

“Robert’s Rules of Order” shall be the parliamentary standard on all points not covered by these Bylaws. 

 

ARTICLE VIII

Committees

 

Section 1. 

All Committees shall initially be composed of three (3) Members, one (1) of which shall be the Chair of such Committee and shall be elected by a vote of the Membership of the Club, and two (2) of which shall be appointed by the Board. Any Member of the Club in good standing is eligible to be a Member of any Committee upon submitting their name to either the Chair of such Committee or the President. 

 

Section 2.

The Board can create Committees and adjust the number of Members of any Committee as needed. Active committees and current Committee Chairs will be displayed on www.rmpipeliners.org.

 

Section 3.

The Chairs of all Committees shall serve one (1) year terms.  The Committee Chair shall have the power to appoint a Committee Member if a vacancy should occur during that Chair’s term.  The President shall have the power to appoint a Committee Chair if a vacancy of such Chair position should occur prior to the next election of Committee Chairs.

 

ARTICLE IX

Amendments

 

Section 1.

These Bylaws shall be amendable by proper procedure.

 

Section 2.

Proposals by Members to amend the Bylaws of the Club may be submitted to the Board in writing.  The Board shall consider all proposals, and the person(s) making the proposal shall be notified of the Board’s opinion in regard thereto not later than three (3) months from receipt of such proposal.  The person(s) making the proposal may then withdraw the proposal, accept any change suggested by the Board, or insist on the original proposal without any such changes, sending their decision to the President for submission to the Membership.  The Board of Directors may propose amendments to the Bylaws.

 

Section 3.

Proposals to amend the Bylaws which have been duly presented to the Board shall be presented to the Membership in writing with the notice of the regular meeting at which the vote will take place.

 

Section 4.

Proposals to amend the Bylaws shall be passed with a two thirds (2/3) affirmative vote of the Members present at a Regular Meeting. 

 

ARTICLE X

Scholarship Fund

 

Section 1.

The Scholarship Fund shall be maintained in an account separate from the Club’s operating account to support the scholarship program.  Fund sources may be donation, fundraising projects, or transfers from the Club’s general funds, all as directed by the Board of Directors.

 

Section 2.

The scholarship amount and the number and effective dates of the scholarships shall be approved by the Board of Directors.  The corpus of the Fund shall be established and then maintained at a minimum of two hundred and fifty dollars ($250.00).

 

Section 3.

The Scholarship Committee shall establish the factors for Scholarship award eligibility.

 

Section 4.

The recipient of a scholarship must be a first year or greater vocational, undergraduate or graduate student.  The scholarship recipient shall attend an accredited institution.  No restriction shall be placed on the recipient’s degree program, but greater weight may be given to applicants in programs related to the pipeline industry.  Recipients may only receive scholarships for a maximum of four (4) years. Continued scholarship eligibility requires a student to maintain a 3.0 grade point average on a 4.0 scale or an equivalent ranking on an alternative institutional grading scale.

 

Section 5.

Scholarship evaluation criteria will include the applicant’s scholastic record and participation in outside or extracurricular activities, including but not limited to participation in activities related to the pipeline or broader energy industry.  The Scholarship Committee reserves the right to consult with appropriate personnel at accredited institutions where eligible scholarship recipients are enrolled to assist in the selection of a scholarship recipient. 

 

Section 6.

Applications are accepted, reviewed, and evaluated, and interviews of applicants are conducted in March and April of each year for presentation to the Board of Directors at their next Annual or Semi-Annual Meeting.  The scholarships awarded will be effective for the scholastic year commencing the following September.  Scholarship recipients must re-apply for continued eligibility for a scholarship for each subsequent academic year.

 

Section 7.

The Club reserves the right to financially support other educational or industry-related activities periodically with funds from the Scholarship Fund, as approved by the Board.  This support is not to exceed 10% of the available Scholarship Fund per year.